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Everything you need to run an operation on tracked time — no bolt-ons, no surprise add-ons.
HelloTime runs natively on Windows, Mac, web and mobile — with offline tracking and automatic sync the moment you reconnect. No more reconstructing yesterday from memory.
“Hours that used to vanish on Friday afternoons now show up on the right invoice on Monday morning.”
Activity levels, app and URL usage and optional screenshots give you the picture. Privacy controls are first-class so the trade-off works for both sides.
“We finally have data behind 'I was busy all week' — and the team likes it because the rules are explicit.”
Every tracked hour rolls up into the analytics that matter for a services business: who is making money, who is over-serving, and where margin is leaking.
“We dropped two unprofitable retainers in the first quarter — the analytics paid for the tool ten times over.”
Hourly, salaried or contract. Multi-rate billable vs cost. India statutory deductions and quarterly returns are in private beta — production rollout in flight.
“First payroll tool we've evaluated where 24Q filing isn't a separate spreadsheet kept by the accountant.”
Branded templates, online payment, and — for India — full GST e-invoice and e-way bill generation through the HelloBooks ecosystem and Fynamics GSP.
“The invoice goes out the second I stop the timer — clients pay faster because we bill faster.”
GPS time tracking and geofences mean your field team starts the clock by walking on site. Mileage and job-site costs roll up the same way office hours do.
HelloTime is part of an ecosystem — not a silo. Native HelloBooks link, accounting connectors, PM sync, a public API, and an MCP server so AI agents can query your timesheets directly.
“We connected HelloBooks once and never touched a CSV again — finance closes the month two days earlier.”
No more chasing people for hours every Friday. Timesheets auto-fill from tracked time and surface in daily, weekly or monthly views ready for review.
Hourly or fixed-fee. Allocate to tasks. Watch the burn-down in real time. The first message about going over budget should come from you, not the client.
“We've stopped the awkward 'we're over budget' email — alerts hit our PMs three days before it happens.”
Hours, top clients, utilization, overruns — pre-built reports for the questions services teams ask every Monday. Export the answer or share the link.
One unified inbox for leave, regularization, expense and shift-swap approvals — on mobile and web admin. Managers stop hunting through WhatsApp threads to figure out what's still pending.
Workers say what they did — “worked on Acme rebrand, 2 hours” — and on-device speech-to-text pre-fills the timesheet. Useful for one-handed field work and for workers who'd rather not thumb-type a form.
Full Flutter localization for English, Hindi and Gujarati. The app auto-detects from device locale on first launch and lets workers switch any time from Settings — so supervisors and crews who don't read English actually use the tool.
Every clock event hits an on-device SQLite (drift) queue before the spinner stops. WorkManager retries periodically with idempotency keys — so a flaky factory Wi-Fi or a basement site never costs a worker their attendance, and a slow retry never double-counts.
The HelloTime mobile app ships face-recognition clock-in (early-access pilot), GPS geofencing, a tablet kiosk mode, mileage & reimbursements and reimbursable expense capture out of the box — one APK, one face template, one timesheet and one expense journal across phone and kiosk.
Anti-spoof, on-device MediaPipe liveness, Azure Face verification, sub-1.2-second clock events.
See face attendance →
Same APK on a sub-₹15k Android tablet. Multi-employee carousel, Device Policy Controller lockdown, two-minute pairing.
See kiosk mode →
Per-site lat/lng/radius, transition prompts, mock-location detection on Android, server-side enforcement.
See geofencing →
Trip GPS, photo receipts, IRS + CBIC dual-rate, vehicle profiles. Approved trips post to HelloBooks as a journal entry.
See mileage tracking →
Snap a receipt on the phone, upload via signed Azure Blob URL, manager approves from the same queue as leave, posts a journal entry into HelloBooks. Petty cash advance + reconcile bundled in.
See expense claims →
Short walkthroughs from the official HelloTime channel — setup, projects, assignments and automations.
Set up Hellotime and start adding people
Getting started: create your workspace and invite your team into HelloTime.
Start creating projects in Hellotime
Create your first projects and organise the work your team tracks time against.
Adding new assignments on Hellotime
Assign work to people and keep everyone clear on what they own.
Projects View and Automations
The projects view at a glance, plus automations that cut the admin out of tracking.
Free forever for 1 user. No credit card. Paid from $5.99/seat, billed monthly.