Cleaning agencies
Housekeeping staff rotate across client buildings every week — vendor-tagged, no payroll seat.
ContractWorker · separate entity
Contract workforce attendance — without per-seat payroll cost.
ContractWorker is a separate entity from Employee in HelloTime. No payroll seat is consumed. No HR onboarding workflow forced. WhatsApp self-onboard, DigiLocker KYC, face enrollment, you're tracking attendance in 4 minutes.
See HelloTime in action
Time, attendance and projects — every screen, one app.
Click through the views below to explore the dashboard, timesheets, clients, projects, tasks, employees and organization settings — all powered by the same single tenancy.
app.hellotime.ai/dashboard
SJMC
Dashboard
HomeDashboard
Total Hours
162h 40m
198 entries
Billable Activity
128h 15m
79% of tracked time
Activity Level
88%
Team average
Active Projects
9
22 active tasks
Approved
186
12 awaiting review
Daily Hours
6.5hFri 01
—Sat 02
—Sun 03
7.2hMon 04
8.1hTue 05
7.8hWed 06
6.4hThu 07
Activity Levels
88%avg
By Project
Hellotime25m
Recent Entries
- approved4h 20m
Acme Rebrand
Design review & handoff
May 17
- pending2h 45m
Factory rollout
Kiosk QA on Line 3
May 17
- approved1h 15m
HelloBooks sync
Payroll export validation
May 16
Who this is for
Built for operators with a deployed workforce.
If your workers move between sites and your billing model is per-deployment — not per-employee — this is the entity you've been missing.
Security agencies
Guards deploy to dozens of sites with rolling police verification and contract dates to track.
Manpower vendors
Bench staff move between client deployments — onboard once, deploy anywhere by site tag.
Factory contract labour
Shift-based contract workers on the floor without burning a payroll seat per worker.
Retail-chain seasonal staff
Festival hires, seasonal promoters and weekend staff onboarded in minutes, decommissioned cleanly.
Construction sub-contractors
Sub-con crews on every site, attendance proof for the principal employer, zero per-worker license.
How onboarding works
Six steps. Four minutes. No HR ticket.
Self-serve mobile-web flow. The worker holds the phone — HR holds the audit trail.
- 01
HR sends a WhatsApp link
One link per worker, or a bulk-share template for the whole batch. No app install. No HR ticket.
- 02
Worker opens the KYC flow
Mobile-web, no download. Captures name, DOB, contact, vendor and intended site assignment.
- 03
DigiLocker pull or Aadhaar masked
Verified identity in seconds. Aadhaar number is masked on storage — only the last four digits are kept.
- 04
3-angle face enrollment
Front, left and right capture against an anti-spoof check. Stored once, matched at every site tablet.
- 05
Site assignment
Vendor and site tags applied. The worker now appears in the site's enrolled-faces list automatically.
- 06
First clock-in
Worker walks up to the site tablet — face matches, attendance starts. Average end-to-end: 4 minutes.
Why this is structurally different
Other attendance + HR suites treat every worker as a payroll seat. Ours doesn't.
That's not a pricing tweak. It's a data-model decision. Employee and ContractWorker are two different entities. Adding a guard does not provision a payroll record, doesn't trigger statutory withholdings, and doesn't sit on a license tier sized for full-time staff.
Payroll-priced HR suites
Every worker = one seat
- · ₹500+ per worker per month, even for contract staff
- · Forced HR onboarding workflow, payroll fields, leave policy
- · No vendor-tag dimension — agency staff sit in the same table as W2 employees
50 cleaners × ₹500 = ₹25,000 / month
Plus per-module add-ons for face attendance.
HelloTime ContractWorker
Separate entity. No payroll seat consumed.
- ₹99 per Employee seat — contract workforce included on supported plans
- No HR onboarding forced — just attendance, site, vendor and documents
- Vendor tag is first-class — filter, bill and report by agency
50 cleaners × ₹99 = ₹4,950 / month
Roughly ₹20,000 / month saved on the same workforce.
Comparison reflects HelloTime list pricing against the typical payroll-priced HR-suite per-seat range for face-attendance + workforce modules. Final pricing on either side depends on plan tier and module mix.
Document expiry tracker
Compliance dates that never lapse silently.
Every ContractWorker carries a document set: police verification certificate, signed contract end-date, ID renewal, training certificates. HelloTime watches the clock and alerts HR before each one expires — configurable lead time, by document type.
- Police verification — alerts at 30 / 14 / 3 days before expiry
- Contract end-date — auto-flags re-deployment or off-board
- ID renewal (Aadhaar masked, PAN, voter ID, work permit)
- Custom document types per industry (training, safety induction)
Expiring this week
3 alertsPolice verification — Site C-12
Worker · Vendor: SecureGuard Agency · expires in 3 days
Contract end-date — Tower 4
Worker · Vendor: BrightClean FM · expires in 6 days
Safety induction — Plant 2
Worker · Vendor: Apex Manpower · expires in 7 days
Sample dashboard preview — names and vendors are illustrative.
Bulk import via Excel
Onboarding 200 workers? Send the spreadsheet.
Excel bulk import is available on request during onboarding for batches of 25+ workers. Each row becomes a ContractWorker with vendor, site assignment and document expiry pre-filled — workers still complete their own KYC and face enrollment via the WhatsApp link. Self-serve bulk upload is on the public roadmap.
Frequently asked
Does HelloTime charge a per-seat licence for ContractWorkers?
No. ContractWorker is a separate entity from Employee. You pay only for your Employee seats — contract workforce is included on supported plans without burning a payroll-priced seat per worker.
How is ContractWorker different from Employee inside HelloTime?
Employees are wired into payroll, leave policies, statutory deductions and HR onboarding. ContractWorkers are wired into attendance, site assignment, vendor tagging and document-expiry alerts. The two flows never collide and never auto-convert.
Can a worker self-onboard from a feature phone?
The KYC flow is mobile-web. A modern Android phone is needed for face enrollment. For workers without a smartphone the supervisor can enroll on a shared site tablet instead, using the same WhatsApp link.
What documents can the expiry tracker watch?
Police verification certificate, signed contract end-date, government ID renewal, training certificates and any custom document type you add. Alerts go to HR before expiry — configurable lead time.
Is bulk import via Excel available today?
Excel bulk import is available on request during onboarding for batches of 25+ workers. Self-serve bulk upload is on the public roadmap.
Industry pages that use this
Start tracking time in under 2 minutes.
Free forever for up to 5 employees. No credit card. Paid from $2.99/user/month.