All features. One app.
Everything you need to run an operation on tracked time — no bolt-ons, no surprise add-ons.
One timer, every device, every place your team works.
HelloTime runs natively on Windows, Mac, web and mobile — with offline tracking and automatic sync the moment you reconnect. No more reconstructing yesterday from memory.
- One-click start / stop on desktop, web and mobile
- Idle detection prompts when you step away
- Offline tracking auto-syncs the moment you reconnect
- Pick a project and task before the timer starts
- Manual time entry for forgotten or back-dated work
“Hours that used to vanish on Friday afternoons now show up on the right invoice on Monday morning.”
See where the work actually goes — without the surveillance vibe.
Activity levels, app and URL usage and optional screenshots give you the picture. Privacy controls are first-class so the trade-off works for both sides.
- Activity levels from keyboard and mouse signals
- App usage tracked while the timer runs
- URL tracking for browser-based work
- Optional screenshots at a frequency you choose
- Idle alerts so empty hours never reach a client invoice
“We finally have data behind 'I was busy all week' — and the team likes it because the rules are explicit.”
Profitability per client, per project, per person — at a glance.
Every tracked hour rolls up into the analytics that matter for a services business: who is making money, who is over-serving, and where margin is leaking.
- Project profitability — billable revenue minus cost rate × hours
- Client profitability across all engagements and retainers
- Team-level margin by member, role or office
- Hours and utilization breakdowns at any roll-up
- Filter and drill from any chart down to the underlying entries
“We dropped two unprofitable retainers in the first quarter — the analytics paid for the tool ten times over.”
From timesheet to bank account — and statutory-compliant out of the box.
Hourly, salaried or contract. Multi-rate billable vs cost. India statutory deductions and quarterly returns are in private beta — production rollout in flight.
- Hourly, salaried and contract pay rules with multi-rate support
- Pay via UPI, Razorpay, bank transfer, PayPal, Wise or Payoneer
- India statutory: TDS, PF, ESI, PT, LWF and IT — beta on request, production rollout in flight
- Form 24Q and FVU exports for quarterly TDS returns — beta on request
- Downloadable payslips per employee per cycle
“First payroll tool we've evaluated where 24Q filing isn't a separate spreadsheet kept by the accountant.”
Billable hours become a GST-ready invoice in two clicks.
Branded templates, online payment, and — for India — full GST e-invoice and e-way bill generation through the HelloBooks ecosystem and Fynamics GSP.
- Generate invoices directly from billable hours, line by line
- Branded templates with your logo, terms and bank details
- Accept card and ACH payments online via Stripe
- Native GST e-invoice and e-way bill (India) via HelloBooks + Fynamics
- Project budgets with overrun alerts before you blow the engagement
“The invoice goes out the second I stop the timer — clients pay faster because we bill faster.”
Crews clock in when they arrive — automatically.
GPS time tracking and geofences mean your field team starts the clock by walking on site. Mileage and job-site costs roll up the same way office hours do.
- GPS time tracking on the mobile app
- Geofence auto clock-in / clock-out at job sites
- Per-site location and labour cost roll-up
- Built-in mileage tracking (Wave 3.1)
- Companion Hello Mileage app shares the same login
Plugs into your accounting, your PM tool, and your AI.
HelloTime is part of an ecosystem — not a silo. Native HelloBooks link, accounting connectors, PM sync, a public API, and an MCP server so AI agents can query your timesheets directly.
- Native HelloBooks integration — every billable hour reaches the books
- QuickBooks and Xero accounting sync
- Jira project sync with more PM tools rolling out
- Public REST API for custom workflows and dashboards
- MCP server so AI agents like Munimji can query timesheets and projects
“We connected HelloBooks once and never touched a CSV again — finance closes the month two days earlier.”
Timesheets that fill themselves and approve in one click.
No more chasing people for hours every Friday. Timesheets auto-fill from tracked time and surface in daily, weekly or monthly views ready for review.
- Auto-generated from tracked time — no manual entry needed
- Daily, weekly and monthly views with project and client breakdown
- Add or edit manual entries when life happened off-timer
- Bulk export to CSV or PDF for clients, accountants or audits
- Filter and group by project, member or client
Set a budget. Get warned before you blow it.
Hourly or fixed-fee. Allocate to tasks. Watch the burn-down in real time. The first message about going over budget should come from you, not the client.
- Hourly or fixed-fee project budgets
- Per-task time allocation inside each project
- Real-time burn-down with overrun alerts
- Profitability roll-up — revenue vs cost per project
- Group budgets by client, member or task
“We've stopped the awkward 'we're over budget' email — alerts hit our PMs three days before it happens.”
Where did the week go? Answered in a glance.
Hours, top clients, utilization, overruns — pre-built reports for the questions services teams ask every Monday. Export the answer or share the link.
- Hours this week — by member, project or client
- Top clients by billable revenue
- Utilization — billable hours as a share of capacity
- Project profitability — revenue versus cost
- Bulk CSV or PDF export of any report
Approve everything from the phone in the meeting.
One unified inbox for leave, regularization, expense and shift-swap approvals — on mobile and web admin. Managers stop hunting through WhatsApp threads to figure out what's still pending.
- Leave, regularization, expense and shift-swap in a single queue
- One-tap approve or reject — no app-hopping
- Available on the mobile worker app and the web admin
- FCM push the moment a worker raises a request
- Anomaly flags (buddy-punch, geofence breach) surface in the same inbox
Tap. Speak. Done.
Workers say what they did — “worked on Acme rebrand, 2 hours” — and on-device speech-to-text pre-fills the timesheet. Useful for one-handed field work and for workers who'd rather not thumb-type a form.
- On-device STT — audio never leaves the phone
- Pre-fills project, task and duration from a single phrase
- Worker confirms before the entry is saved
- English and Hindi recognition out of the box
- Azure OpenAI intent parsing planned for fuzzier phrasing
App in हिन्दी and ગુજરાતી — not just translated strings.
Full Flutter localization for English, Hindi and Gujarati. The app auto-detects from device locale on first launch and lets workers switch any time from Settings — so supervisors and crews who don't read English actually use the tool.
- English, Hindi (हिन्दी), Gujarati (ગુજરાતી) — every screen, every state
- Auto-detected from device locale on first launch
- Switchable any time in Settings → Language
- Devanagari numerals on the parallel Hindi timer screen
- More Indian languages on the localization roadmap
No connection? Punches still land. Once, not twice.
Every clock event hits an on-device SQLite (drift) queue before the spinner stops. WorkManager retries periodically with idempotency keys — so a flaky factory Wi-Fi or a basement site never costs a worker their attendance, and a slow retry never double-counts.
- Drift-backed SQLite queue survives crashes and low-battery shutdowns
- WorkManager periodic sync resumes the moment signal returns
- Idempotency keys (deviceId + localTimestamp) make retries replay-safe
- Persistent offline banner and per-event badge — no silent failures
- Server-side validation re-checks geofence and time on every retry
Deskless attendance, built into the same app.
The HelloTime mobile app ships face-recognition clock-in, GPS geofencing, a tablet kiosk mode, mileage & reimbursements and reimbursable expense capture out of the box — one APK, one face template, one timesheet and one expense journal across phone and kiosk.
Face-recognition attendance
Anti-spoof, on-device MediaPipe liveness, Azure Face verification, sub-1.2-second clock events.
See face attendance →
Tablet kiosk mode
Same APK on a sub-₹15k Android tablet. Multi-employee carousel, Device Policy Controller lockdown, two-minute pairing.
See kiosk mode →
GPS geofencing
Per-site lat/lng/radius, transition prompts, mock-location detection on Android, server-side enforcement.
See geofencing →
Mileage & reimbursements
Trip GPS, photo receipts, IRS + CBIC dual-rate, vehicle profiles. Approved trips post to HelloBooks as a journal entry.
See mileage tracking →
Expense claims & petty cash
Snap a receipt on the phone, upload via signed Azure Blob URL, manager approves from the same queue as leave, posts a journal entry into HelloBooks. Petty cash advance + reconcile bundled in.
See expense claims →
Start tracking time in under 2 minutes.
Free forever for up to 5 employees. No credit card. Paid from $2.99/user/month.