All features. One app.
Everything you need to run an operation on tracked time — no bolt-ons, no surprise add-ons.
One timer, every device, every place your team works.
HelloTime runs natively on Windows, Mac, web and mobile — with offline tracking and automatic sync the moment you reconnect. No more reconstructing yesterday from memory.
- One-click start / stop on desktop, web and mobile
- Idle detection prompts when you step away
- Offline tracking auto-syncs the moment you reconnect
- Pick a project and task before the timer starts
- Manual time entry for forgotten or back-dated work
“Hours that used to vanish on Friday afternoons now show up on the right invoice on Monday morning.”
See where the work actually goes — without the surveillance vibe.
Activity levels, app and URL usage and optional screenshots give you the picture. Privacy controls are first-class so the trade-off works for both sides.
- Activity levels from keyboard and mouse signals
- App usage tracked while the timer runs
- URL tracking for browser-based work
- Optional screenshots at a frequency you choose
- Idle alerts so empty hours never reach a client invoice
“We finally have data behind 'I was busy all week' — and the team likes it because the rules are explicit.”
Profitability per client, per project, per person — at a glance.
Every tracked hour rolls up into the analytics that matter for a services business: who is making money, who is over-serving, and where margin is leaking.
- Project profitability — billable revenue minus cost rate × hours
- Client profitability across all engagements and retainers
- Team-level margin by member, role or office
- Hours and utilization breakdowns at any roll-up
- Filter and drill from any chart down to the underlying entries
“We dropped two unprofitable retainers in the first quarter — the analytics paid for the tool ten times over.”
From timesheet to bank account — and statutory-compliant out of the box.
Hourly, salaried or contract. Multi-rate billable vs cost. India statutory deductions and quarterly returns are in private beta — production rollout in flight.
- Hourly, salaried and contract pay rules with multi-rate support
- Pay via UPI, Razorpay, bank transfer, PayPal, Wise or Payoneer
- India statutory: TDS, PF, ESI, PT, LWF and IT — beta on request, production rollout in flight
- Form 24Q and FVU exports for quarterly TDS returns — beta on request
- Downloadable payslips per employee per cycle
“First payroll tool we've evaluated where 24Q filing isn't a separate spreadsheet kept by the accountant.”
Billable hours become a GST-ready invoice in two clicks.
Branded templates, online payment, and — for India — full GST e-invoice and e-way bill generation through the HelloBooks ecosystem and Fynamics GSP.
- Generate invoices directly from billable hours, line by line
- Branded templates with your logo, terms and bank details
- Accept card and ACH payments online via Stripe
- Native GST e-invoice and e-way bill (India) via HelloBooks + Fynamics — production rollout in flight
- Project budgets with overrun alerts before you blow the engagement
“The invoice goes out the second I stop the timer — clients pay faster because we bill faster.”
Crews clock in when they arrive — automatically.
GPS time tracking and geofences mean your field team starts the clock by walking on site. Mileage and job-site costs roll up the same way office hours do.
- GPS time tracking on the mobile app
- Geofence auto clock-in / clock-out at job sites
- Per-site location and labour cost roll-up
- Built-in mileage tracking (Wave 3.1)
- Companion Hello Mileage app shares the same login
Plugs into your accounting, your PM tool, and your AI.
HelloTime is part of an ecosystem — not a silo. Native HelloBooks link, accounting connectors, PM sync, a public API, and an MCP server so AI agents can query your timesheets directly.
- Native HelloBooks integration — every billable hour reaches the books
- QuickBooks and Xero accounting sync
- Jira project sync with more PM tools rolling out
- Public REST API for custom workflows and dashboards
- MCP server so AI agents like Munimji can query timesheets and projects
“We connected HelloBooks once and never touched a CSV again — finance closes the month two days earlier.”
Timesheets that fill themselves and approve in one click.
No more chasing people for hours every Friday. Timesheets auto-fill from tracked time and surface in daily, weekly or monthly views ready for review.
- Auto-generated from tracked time — no manual entry needed
- Daily, weekly and monthly views with project and client breakdown
- Add or edit manual entries when life happened off-timer
- Bulk export to CSV or PDF for clients, accountants or audits
- Filter and group by project, member or client
Set a budget. Get warned before you blow it.
Hourly or fixed-fee. Allocate to tasks. Watch the burn-down in real time. The first message about going over budget should come from you, not the client.
- Hourly or fixed-fee project budgets
- Per-task time allocation inside each project
- Real-time burn-down with overrun alerts
- Profitability roll-up — revenue vs cost per project
- Group budgets by client, member or task
“We've stopped the awkward 'we're over budget' email — alerts hit our PMs three days before it happens.”
Where did the week go? Answered in a glance.
Hours, top clients, utilization, overruns — pre-built reports for the questions services teams ask every Monday. Export the answer or share the link.
- Hours this week — by member, project or client
- Top clients by billable revenue
- Utilization — billable hours as a share of capacity
- Project profitability — revenue versus cost
- Bulk CSV or PDF export of any report
Approve everything from the phone in the meeting.
One unified inbox for leave, regularization, expense and shift-swap approvals — on mobile and web admin. Managers stop hunting through WhatsApp threads to figure out what's still pending.
- Leave, regularization, expense and shift-swap in a single queue
- One-tap approve or reject — no app-hopping
- Available on the mobile worker app and the web admin
- FCM push the moment a worker raises a request
- Anomaly flags (buddy-punch, geofence breach) surface in the same inbox
Tap. Speak. Done.
Workers say what they did — “worked on Acme rebrand, 2 hours” — and on-device speech-to-text pre-fills the timesheet. Useful for one-handed field work and for workers who'd rather not thumb-type a form.
- On-device STT — audio never leaves the phone
- Pre-fills project, task and duration from a single phrase
- Worker confirms before the entry is saved
- English and Hindi recognition out of the box
- Azure OpenAI intent parsing planned for fuzzier phrasing
App in हिन्दी and ગુજરાતી — not just translated strings.
Full Flutter localization for English, Hindi and Gujarati. The app auto-detects from device locale on first launch and lets workers switch any time from Settings — so supervisors and crews who don't read English actually use the tool.
- English, Hindi (हिन्दी), Gujarati (ગુજરાતી) — every screen, every state
- Auto-detected from device locale on first launch
- Switchable any time in Settings → Language
- Devanagari numerals on the parallel Hindi timer screen
- More Indian languages on the localization roadmap
No connection? Punches still land. Once, not twice.
Every clock event hits an on-device SQLite (drift) queue before the spinner stops. WorkManager retries periodically with idempotency keys — so a flaky factory Wi-Fi or a basement site never costs a worker their attendance, and a slow retry never double-counts.
- Drift-backed SQLite queue survives crashes and low-battery shutdowns
- WorkManager periodic sync resumes the moment signal returns
- Idempotency keys (deviceId + localTimestamp) make retries replay-safe
- Persistent offline banner and per-event badge — no silent failures
- Server-side validation re-checks geofence and time on every retry
Deskless attendance, built into the same app.
The HelloTime mobile app ships face-recognition clock-in (early-access pilot), GPS geofencing, a tablet kiosk mode, mileage & reimbursements and reimbursable expense capture out of the box — one APK, one face template, one timesheet and one expense journal across phone and kiosk.
Face-recognition attendance
Anti-spoof, on-device MediaPipe liveness, Azure Face verification, sub-1.2-second clock events.
See face attendance →
Tablet kiosk mode
Same APK on a sub-₹15k Android tablet. Multi-employee carousel, Device Policy Controller lockdown, two-minute pairing.
See kiosk mode →
GPS geofencing
Per-site lat/lng/radius, transition prompts, mock-location detection on Android, server-side enforcement.
See geofencing →
Mileage & reimbursements
Trip GPS, photo receipts, IRS + CBIC dual-rate, vehicle profiles. Approved trips post to HelloBooks as a journal entry.
See mileage tracking →
Expense claims & petty cash
Snap a receipt on the phone, upload via signed Azure Blob URL, manager approves from the same queue as leave, posts a journal entry into HelloBooks. Petty cash advance + reconcile bundled in.
See expense claims →
Watch HelloTime in action
Short walkthroughs from the official HelloTime channel — setup, projects, assignments and automations.
Set up Hellotime and start adding people
Getting started: create your workspace and invite your team into HelloTime.
Start creating projects in Hellotime
Create your first projects and organise the work your team tracks time against.
Adding new assignments on Hellotime
Assign work to people and keep everyone clear on what they own.
Projects View and Automations
The projects view at a glance, plus automations that cut the admin out of tracking.
Start tracking time in under 2 minutes.
Free forever for 1 user. No credit card. Paid from ₹99/seat, billed monthly.