Timesheets
Timesheets nobody has to chase.
Hours arrive from the desktop tracker and from clock-ins at the gate, land in the same timesheet, and go through an approval chain that records who changed what. Nobody assembles a spreadsheet on the last Friday of the month.
How the timesheet gets built
Deskless and desk hours reach the same timesheet. This is the part no desk-first tracker and no attendance-first vendor does on one tenancy.
Automatic from tracked time
Desktop, web and mobile timers write straight into the timesheet, including time tracked offline and synced later.
Automatic from attendance
Clock-ins at a kiosk, a geofenced site or the mobile app populate the same timesheet as the desk hours.
Manual entry and edits
Hours can be added or corrected where tracking was not possible — every change is recorded rather than silently applied.
Booked to projects and tasks
Time carries the project and task it belongs to, so profitability and client invoices come from the same records as payroll.
Approval that survives an audit
Single-level approval
A manager reviews and approves the period. Available from the Attend and Track plans up.
Multi-level approval chain
Additional sign-off steps for organisations that need them, on Business.
Nobody approves their own
Self-approval is not possible. Requests and corrections always route to somebody else.
Every correction is logged
Actor, before value, after value and reason are written to the audit trail. A disputed hour has an answer.
Period locking
Lock an approved period so it cannot be edited after payroll has consumed it. Available on Business.
Bulk export
CSV and PDF export for payroll, for a client, or for an auditor who wants the raw record.
What happens after approval
Payroll
On Business, approved hours drive the payroll run, payslips and payouts via UPI, Razorpay, PayPal, Wise or Payoneer.
Invoicing
Billable hours become an invoice, with Stripe collection and GST e-invoicing through HelloBooks.
Project profitability
Approved cost against project budgets, so the answer to "is this client profitable" comes from the same numbers as the payroll.
Reports
Utilisation, budget burn and custom reports on Business.
Which plans include this
Taken from the same plan matrix published on the pricing page — this is not a separate marketing summary that can drift from it.
- Free
- Manual attendance entry for a single user; automatic timesheets are a paid capability.
- Attend
- Single-level approval workflow and bulk CSV/PDF export for attendance-based hours.
- Track
- Automatic timesheets from tracked time, manual entry and edits, single-level approval and bulk export.
- Business
- Unified timesheets across deskless and desk, multi-level approval chain, period locking and custom reports, plus payroll runs, payslips and the compliance calendar.
Questions
- Can one timesheet cover both floor staff and office staff?
- Yes, on Business — that is what the all-in plan is for. Attend covers attendance-based hours and Track covers tracked desk time; a mixed workforce needs both, and the pricing page has a picker that shows what that costs.
- Can an approved period be edited afterwards?
- Not once it is locked, on Business. Before locking, corrections are possible and every one is recorded with actor, before and after values, and a reason.
- Can I export for my own payroll system?
- Yes. Bulk CSV and PDF export is available from Attend and Track up, so HelloTime does not have to be your payroll system to be useful.
- Does offline time make it into the timesheet?
- Yes. Desktop tracking and mobile clock-ins queue locally without a connection and replay when it returns, keeping both the device-claimed and server-recorded times.
Start tracking time in under 2 minutes.
Free forever for 1 user. No credit card. Paid from £2.99/seat, billed monthly.