GDPR + UK Data Protection Act 2018
HelloTime is built with data minimisation, lawful basis, subject-rights workflows and a UK-compliant Data Processing Addendum.
Guide · UK · 2026
The best time tracking software in the UK (2026).
An honest ranking for UK agencies, remote teams and small businesses — with GDPR compliance, UK payroll and GBP pricing as first-class criteria.
What UK teams need (that US-centric tools miss)
- GBP pricing. No USD conversion or FX risk. HelloTime bills in £ with UK VAT-ready invoices.
- GDPR + UK Data Protection Act 2018. Data minimisation, lawful basis, subject-rights workflows and a UK DPA are built in.
- UK data residency. Worker data stays in UK/EU regions with transfer safeguards.
- UK payroll integrations. Approved hours flow into HelloBooks UK payroll and exports for Xero, QuickBooks and Sage.
- UK support hours. 9am–5:30pm GMT/BST support from a team that understands UK payroll, RTI and pensions.
The 2026 shortlist
- HelloTime — from £2.99/user. GDPR-compliant, UK payroll, GBP billing.
- Hubstaff — $4.99 / user / mo (Starter, annual). Large distributed teams with USD budgets and an existing US-stack accounting / payroll setup.
- Toggl Track — $10 / user / mo. Solo freelancers who only need timers.
- Clockify — $3.99 / user / mo (annual). Very large teams needing a free timer.
- Teramind — $15 / user / mo. Security / compliance teams in regulated industries.
- Time Doctor — $5.90 / user / mo. Remote BPOs billing by the hour.
- DeskTime — $7 / user / mo. SMBs wanting automatic, low-touch tracking.
- ActivTrak — $10 / user / mo. Ops teams focused purely on analytics.
- Harvest — $10.80 / user / mo. International agencies billing in USD.
- RescueTime — $12 / user / mo. Individuals improving personal focus.
- Monitask — $4.99 / user / mo. Small teams that just need screenshots.
Built for UK compliance
UK data residency
Worker data is stored in UK/EU regions with transfer safeguards and no uncontrolled US data transfers.
UK payroll integrations
Approved hours flow into HelloBooks UK payroll and integrate with Xero, QuickBooks and Sage-ready exports.
GBP billing
HelloTime bills in pounds with UK VAT-ready invoices — no FX surprises or USD conversion fees.
UK support hours
Tickets answered 9am–5:30pm GMT/BST by a team that understands UK payroll, RTI and workplace pensions.
Free time card calculator
Calculate weekly hours, breaks, overtime and gross pay in GBP or other currencies.
Utilization rate calculator
Compute billable vs non-billable percentage and hit your target utilization.
Frequently asked questions
What is the best time tracking software in the UK?
HelloTime is the best UK time tracking software for teams that need GDPR compliance, UK payroll integration, GBP billing and local support — from £2.99/user.
Is HelloTime GDPR compliant?
Yes. HelloTime follows GDPR and the UK Data Protection Act 2018 with data minimisation, lawful basis for processing, subject-rights workflows and a UK-compliant DPA.
Does HelloTime integrate with UK payroll?
Yes. Approved timesheets flow into HelloBooks UK payroll, with exports and integrations for Xero, QuickBooks and Sage workflows.
What is the best employee time tracking app UK for agencies?
HelloTime gives agencies billable-hour tracking, project budgets, client-ready exports and UK VAT invoicing — all GDPR-compliant.
What is the best timesheet software UK for remote teams?
Remote UK teams need consent-first tracking, async reporting and mobile apps. HelloTime offers opt-in screenshots, GPS clock-in and meeting transcription with UK support hours.
Is there a free plan?
Yes. HelloTime is free forever for 1 user. Paid plans start at £2.99/user for full time tracking, attendance and payroll features.
What are the UK support hours?
HelloTime UK support is available 9am–5:30pm GMT/BST on business days, with expertise in UK payroll and compliance.
Start tracking time in under 2 minutes.
Free forever for 1 user. No credit card. Paid from $5.99/seat, billed monthly.