New: HelloTime now integrates with HelloBooks — sync clients, hours, invoices and payroll.
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TL;DR
| Capability | HelloTime | When I Work |
|---|---|---|
| Pricing (entry plan) | AU$3.50 / user / mo (annual) | From US$2.50 / user / mo (Essentials) — verify with vendorWhen I Work prices in USD and tiers Essentials → Pro → Premium; full Time Clock + Attendance lives on higher tiers. |
| Country focus | AU / IN / Global | Global — strong in US / AU / UK |
| STP Phase 2 lodgement | Yes — via HelloBooks Payroll (native sync) | Indirect — via integrated payroll (Xero, MYOB, KeyPay, ADP) |
| Payroll integration depth | Native HelloBooks sync (hours, leave, allowances) | Exports to Xero / MYOB / KeyPay / Gusto / ADP / QuickBooks |
| Shift scheduling | Basic shifts and rosters | Best-in-class — auto-scheduling, shift swaps, open shifts, team messaging |
| Geofencing / clock-in methods | GPS, web, mobile, kiosk PIN, photo at clock-in | GPS, geofence, tablet kiosk; biometric via partner / hardware |
| Mobile app | iOS + Android | iOS + Android (employee + manager) |
| Leave management | Yes — accruals sync to HelloBooks | Yes — time-off requests, balances; pay accruals via paired payroll |
| AU awards interpretation | Stub — partial, via HelloBooks Payroll | Stub — via paired AU payroll (KeyPay / Xero / MYOB), not in-product |
| Currency | AUD per-seat pricing | USD per-seat pricing — FX exposure for AU buyers |
Pricing and feature parity check on 2026-05-13. Vendors update plans frequently — see When I Work's site for the current list.
No — When I Work does not lodge STP itself. It pushes finalised timesheets to a paired AU payroll product (Xero Payroll, MYOB, KeyPay, ADP), and that product files with the ATO.
Yes — natively. Approved timesheets, leave balances and allowances flow into HelloBooks Payroll for STP Phase 2 lodgement with the ATO, with no CSV bridge.
On per-seat list, When I Work's Essentials tier is comparable to HelloTime's entry pricing of AU$3.50 / user / mo (annual). The bigger gap is at the stack level — HelloTime replaces a separate AU payroll subscription, while When I Work assumes you keep one. Plus When I Work bills in USD, which adds FX exposure for AU buyers.
HelloTime supports basic shifts, rosters and approvals. For high-volume rostering, shift swaps and demand planning, When I Work (or Deputy / Tanda) is still ahead today. We are deepening the rostering layer on the roadmap.
Yes — staff, locations and historical timesheets via CSV. Roster templates need to be re-created; we can scope this with you before signing.
Yes — When I Work supports GPS-tagged clock-in, geofences and tablet kiosk on its higher tiers. HelloTime supports the same on AUD-priced per-seat plans without tier-gating.
When I Work, Deputy or Tanda — for shift-heavy hospitality, rostering depth still wins. HelloTime is a stronger fit for office, professional services and field-light teams that need AU-native payroll lodgement and project-level time data.
HelloTime features
Time tracking, timesheets, productivity insights, leave and approvals — the full product surface.
Learn more →HelloBooks integration
The native payroll sync — STP Phase 2 lodgement, leave accruals and allowances without a connector.
Learn more →Pricing
Per-seat pricing, AU rates, free trial details and volume discounts.
Learn more →HelloTime vs Deputy
From AU$4.50 / user / mo (Scheduling or Time & Attendance) — verify with vendor
HelloTime vs Tanda
Quote-based — verify with vendor
HelloTime vs Employment Hero
From AU$7 / employee / mo (Standard) — verify with vendor
HelloTime vs Clockify
From US$3.99 / user / mo (annual)
HelloTime vs KeyPay
Partner-channel pricing — verify with vendor
HelloTime vs MYOB Team
Bundled with eligible MYOB Business plans (no per-seat charge)
HelloTime vs Xero Me
Bundled with Xero Payroll (no per-seat charge)
Free forever for up to 5 employees. No credit card. Paid from $2.99/user/month.