Cleaning agencies
Housekeeping staff rotate across client buildings every week — vendor-tagged, no payroll seat.
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ContractWorker is a separate entity from Employee in HelloTime. No payroll seat is consumed. No HR onboarding workflow forced. WhatsApp self-onboard, DigiLocker KYC, face enrollment, you're tracking attendance in 4 minutes.
See HelloTime in action
This is the real product interface, not a marketing illustration. It plays itself below — pause it, jump to any screen, or just start clicking. No account, no demo call, no email address.
Dashboard
Live hours, active workers, budget burn and today's exceptions in one view.
Auto-built from tracked time, with manual entry, edits and an approval trail.
Team timesheets
Approve a whole team's week, lock the period, export for payroll.
Clock-ins by site and shift, with the anomaly queue managers review.
Clients
Billing rates and contacts per client, feeding invoices from billable hours.
Projects
Budgets, phases and profitability against actual tracked cost.
Tasks
What time is booked against, down to the task level.
Records, managers, rates and leave balances per person.
Branches, departments, shifts, holidays and leave policies.
Who this is for
If your workers move between sites and your billing model is per-deployment — not per-employee — this is the entity you've been missing.
Housekeeping staff rotate across client buildings every week — vendor-tagged, no payroll seat.
Guards deploy to dozens of sites with rolling police verification and contract dates to track.
Bench staff move between client deployments — onboard once, deploy anywhere by site tag.
Shift-based contract workers on the floor without burning a payroll seat per worker.
Festival hires, seasonal promoters and weekend staff onboarded in minutes, decommissioned cleanly.
Sub-con crews on every site, attendance proof for the principal employer, zero per-worker license.
How onboarding works
Self-serve mobile-web flow. The worker holds the phone — HR holds the audit trail.
One link per worker, or a bulk-share template for the whole batch. No app install. No HR ticket.
Mobile-web, no download. Captures name, DOB, contact, vendor and intended site assignment.
Verified identity in seconds. Aadhaar number is masked on storage — only the last four digits are kept.
Front, left and right capture against an anti-spoof check. Stored once, matched at every site tablet.
Vendor and site tags applied. The worker now appears in the site's enrolled-faces list automatically.
Worker walks up to the site tablet — face matches, attendance starts. Average end-to-end: 4 minutes. (Face recognition is in early-access pilot.)
Why this is structurally different
That's not a pricing tweak. It's a data-model decision. Employee and ContractWorker are two different entities. Adding a guard does not provision a payroll record, doesn't trigger statutory withholdings, and doesn't sit on a license tier sized for full-time staff.
Payroll-priced HR suites
Every worker = one seat
50 cleaners × ₹500 = ₹25,000 / month
Plus per-module add-ons for face attendance.
HelloTime ContractWorker
Separate entity. No payroll seat consumed.
50 cleaners × ₹199 = ₹9,950 / month
Roughly ₹20,000 / month saved on the same workforce.
Comparison reflects HelloTime list pricing against the typical payroll-priced HR-suite per-seat range for face-attendance + workforce modules. Final pricing on either side depends on plan tier and module mix.
Document expiry tracker
Every ContractWorker carries a document set: police verification certificate, signed contract end-date, ID renewal, training certificates. HelloTime watches the clock and alerts HR before each one expires — configurable lead time, by document type.
Expiring this week
3 alertsPolice verification — Site C-12
Worker · Vendor: SecureGuard Agency · expires in 3 days
Contract end-date — Tower 4
Worker · Vendor: BrightClean FM · expires in 6 days
Safety induction — Plant 2
Worker · Vendor: Apex Manpower · expires in 7 days
Sample dashboard preview — names and vendors are illustrative.
Bulk import via Excel
Excel bulk import is available on request during onboarding for batches of 25+ workers. Each row becomes a ContractWorker with vendor, site assignment and document expiry pre-filled — workers still complete their own KYC and face enrollment via the WhatsApp link. Self-serve bulk upload is on the public roadmap.
No. ContractWorker is a separate entity from Employee. You pay only for your Employee seats — contract workforce is included on supported plans without burning a payroll-priced seat per worker.
Employees are wired into payroll, leave policies, statutory deductions and HR onboarding. ContractWorkers are wired into attendance, site assignment, vendor tagging and document-expiry alerts. The two flows never collide and never auto-convert.
The KYC flow is mobile-web. A modern Android phone is needed for face enrollment. For workers without a smartphone the supervisor can enroll on a shared site tablet instead, using the same WhatsApp link.
Police verification certificate, signed contract end-date, government ID renewal, training certificates and any custom document type you add. Alerts go to HR before expiry — configurable lead time.
Excel bulk import is available on request during onboarding for batches of 25+ workers. Self-serve bulk upload is on the public roadmap.
Industry pages that use this
Free forever for 1 user. No credit card. Paid from $3.99/seat, billed monthly.