vs Hubstaff
Their strength: Mature GPS, screenshots, activity rates and global payroll payouts.
HelloTime edge: Privacy-first defaults, US payroll via HelloBooks, and local US support — from $3.99/seat instead of $4.99.
Guide · US · 2026
The best time tracking software in the US (2026).
An honest ranking for US agencies, remote teams and small businesses — with USD pricing, local support and US payroll as first-class criteria.
What US teams need (that generic tools miss)
- USD pricing. No FX fluctuation or conversion fees. HelloTime bills in $ and shows clear per-user pricing.
- US payroll. Approved timesheets flow into HelloBooks for W-2, 1099 and US invoicing.
- Local support hours. US-based support 9am–6pm ET, with real payroll and labor-rule expertise.
- Privacy-first tracking. Screenshots and activity tracking are opt-in, not default-on.
- Mobile-first field tracking. GPS clock-in, geofencing and offline mode for construction and service crews.
The 2026 shortlist
- HelloTime — from $3.99/user. US payroll, local support, privacy-first.
- Hubstaff — $4.99 / user / mo (Starter, annual). Large distributed teams with USD budgets and an existing US-stack accounting / payroll setup.
- Toggl Track — $10 / user / mo. Solo freelancers who only need timers.
- Clockify — $3.99 / user / mo (annual). Very large teams needing a free timer.
- Teramind — $15 / user / mo. Security / compliance teams in regulated industries.
- Time Doctor — $5.90 / user / mo. Remote BPOs billing by the hour.
- DeskTime — $7 / user / mo. SMBs wanting automatic, low-touch tracking.
- ActivTrak — $10 / user / mo. Ops teams focused purely on analytics.
- Harvest — $10.80 / user / mo. International agencies billing in USD.
- RescueTime — $12 / user / mo. Individuals improving personal focus.
- Monitask — $4.99 / user / mo. Small teams that just need screenshots.
HelloTime vs Hubstaff, Toggl & Clockify in the US
vs Toggl Track
Their strength: Cleanest timer UX and a generous free tier.
HelloTime edge: Adds optional productivity tracking, US payroll, invoicing and mobile GPS — Toggl stops at timers and reports.
vs Clockify
Their strength: Free unlimited users and wide platform support.
HelloTime edge: Deeper productivity analytics, offline clock-in and payroll-ready hours; paid plans still start lower than Clockify.
Free time card calculator
Calculate weekly hours, breaks, overtime and gross pay in USD or other currencies.
Utilization rate calculator
Compute billable vs non-billable percentage and hit your target utilization.
Frequently asked questions
What is the best time tracking software in the US?
HelloTime is the best US time tracking software for teams that want timesheets, optional productivity tracking, US payroll and invoicing on one tenancy — from $3.99/user.
What is the best time tracking software for remote teams?
Remote teams need consent-first tracking, async reporting and mobile apps. HelloTime offers opt-in screenshots, GPS clock-in, meeting transcription and local US support.
What is the best time tracking software for agencies?
Agencies need billable hours, project budgets and client-ready exports. HelloTime bundles time tracking with mileage, petty cash, invoicing and US payroll.
How does HelloTime compare to Hubstaff, Toggl and Clockify?
Hubstaff is strong on GPS and payouts but more expensive and surveillance-heavy. Toggl is simple but lacks payroll and attendance. Clockify is generous on free users but lacks biometric depth. HelloTime combines privacy-first tracking, face-rec, GPS, payroll and invoicing at $3.99/user.
Is there a free employee time tracking app?
Yes. HelloTime is free forever for 1 user. Clockify and Toggl also offer free tiers, but HelloTime includes more native payroll and invoicing features.
What are the local US support hours?
HelloTime US support is available 9am–6pm ET on business days, with a team that understands W-2, 1099 and US payroll workflows.
Start tracking time in under 2 minutes.
Free forever for 1 user. No credit card. Paid from £2.99/seat, billed monthly.